To: Undersecretaries
Assistant Secretaries
Regional Directors
Schools Division Superintendents
Directors of Bureaus, Services, Centers and Heads of Units
All Others Concerned

1. The Civil Service Commission (CSC) released Memorandum Circular (MC) No. 03 s.2014 dated 06 February 2014 on the Clarification on the Guidelines on the Placement of Personnel Relative to the Implementation of Approved Rationalization Plans of Agencies.
2. In view of CSC’s clarifications on Placement Guidelines, this DepED Order is being issued to adjust relevant provisions of DepED’s Placement Guidelines in DepED Order 53 s.2013 to align with CSC MC No.3. s.2014; and guide the application of the said CSC memorandum circular to the Placement of DepED Personnel to the approved Rationalized Staffing Pattern.
3. As such, specific provisions in the CSC MC No. 3 s.2014 shall be followed:
   1. Placement to the same or comparable position. “Positions may be considered comparable if they belong to the same occupational grouping and the duties and responsibilities of the positions are similar and/or related to each other. These positions may be a grade higher than that of the old position.”
      This provision is an amendment to the current ruling in DepED Order No. 53 s. 2013 Section V item no. 3 of allowing placement to a comparable position that is within three salary grades higher.
   2. Definition of affected personnel. Personnel in situations stipulated in item nos. 2 and 4 are declared as affected personnel of the DepED Rationalization Program:
      b.1. Item no. 2: In the event that the number of incumbents exceeds the number of retained positions in the approved rationalized staffing pattern and that these employees could “not be placed in the same or comparable position in other units which match their skills and competencies” ;
      b.2. Item no. 4: “incumbents to positions with functions which have been declared redundant or non-core services/activities of the units/agencies in the department/agencies and could no longer be accommodated in the agency’s approved staffing pattern are also considered ‘Affected Personnel”’;
   3. Item 3 of the CSC MC No. 03 s. 2014 also stipulates that affected personnel who have been “placed to the same or comparable position as a result of the rationalization may also vie for promotion to higher position subject to the existing QS, using the results of their latest performance ratings”;
4. The following reminders and additional guidelines are herewith provided:
   1. All affected employees for placement to the same or comparable position should be properly rated following the Placement Criteria per DepED Order No. 53, s. 2013. It should be noted that the main determinant of “best fit” to a position is the employee’s technical competence vis-a-vis the requirements of the position.
   2. In reference to the distribution of points on Psychosocial Attributes and Personality Traits criteria for Placement, a reallocation is provided as follows:
      

      Criteria	Distribution of points per position level
      	3rd level		2nd level		l*t level
      	from	to	from	to	from	to
      Honesty and Integrity	4	4	4	4	5	4
      High Motivation	3	3	3	3	3	3
      Potential: Self-Management & Personal Effectiveness
      Communication Skills	2	3	2	2	3	3
      Ability to present ideas	4	3	3	3	1	1
      Alertness	1	1	2	2	5	5
      Judgment	3	3	2	2	2	3
      Leadership ability	3	3	2	3	1	1
      Psychosocial attributes:
      Human Relations	2	3	3	3	3	3
      Decisiveness	2	3	2	3	2	2
      Stress tolerance	2	2	2	2	2	2
      Work Standards	2	2	3	3	3	3

   3. The Placement Team may call for an interview, or request documents from the candidate only if there is a necessity to obtain additional information regarding the candidate. The personnel section shall assist the Placement Team for this purpose.
   4. While the submission to the appointing authority is a Rank List of Candidates, the suitable candidate for placement should have attained a rating of 85 or higher.
   5. In determining the office assignment of the employees whose items shall be converted to Co-Terminus to the Incumbent (CTI) status, the same criteria as that of placement shall be followed.
5. Furthermore, Item 5.3 of the CSC MC No. 3 s.2014 on the status of personnel holding medical and/or allied medical items is not applicable to DepED. The Department of Budget and Management (DBM)’s approval of the DepED RP dated 15 November 2013 states that DepED school health and nutrition personnel holding medical/allied medical items who cannot be accommodated in the approved staffing pattern but choose to remain in government service shall be “transferred only to DepEd-supervised priority schools to cater to the needs of the school children, if they will not opt to retire/be separated. Notwithstanding this arrangement, in the exigency of the service, the medical/allied medical personnel concerned could be required by their supervisors to provide health-related services to other schools near to where they are reassigned”. (copy of the letter from DBM attached)
6. Enclosed in this order are the following documents:
   1. Criteria for Placement with the revised allocation of points
   2. CSC Memorandum Circular No. 03 s. 2014 on Clarification on the Guidelines on the Placement of Personnel Relative to the Implementation of Approved Rationalization Plans of Agencies;
   3. Letter from DBM Undersecretary Laura Pascua dated April 01, 2014 on the clarification of the application of CSC MC 3 s.2014 relative to the school health and nutrition personnel of DepEd
7. Immediate dissemination of and compliance with this Order is directed.

Encl.:
As stated
Reference:
DepEd Order No. 53, s. 2013
DepEd Memorandum: (No. 271, s. 2011); 224, s. 2011; 451 and 469, s. 2004

To be indicated in the Perpetual Index under the following subjects:
BUREAUS & OFFICES
EMPLOYEES
OFFICIALS
POLICY
QUALIFICATIONS
RATIONALIZATION
RETIREMENT
RULES & REGULATIONS

DO_s2014_027