To: Deputy Ministers
Assistant Secretaries
Bureau Directors
Cultural Agency Directors
Chief of Service and Heads of Units/Centers
Head Executive Assistant
Chiefs of Divisions

1. To improve the distribution of responsibilities in the MECS Central Office, the following amendments of MECS Order No. 13, s. 1985 are hereby announced:
   1. Letter A, No. 19 (g); Letter B, No. 1 (b, f and g); Letter H, No. 4 (c, d and e), Letter N, Nos. 1 and 2, of MECS Order No. 13, s, 1985 should read as follows:
      1. The Minister
         No. 19 (g): Countersigns treasury warrants and TCAA checks for amounts in excess of P50,000.
      2. The Deputy Minister (In-Charge of PDIMO, BEE, etc.):
         No. 1 (b): Certificate No. 3 of General Vouchers and Certificate No. 5 of Disbursement Vouchers covering settlement of obli¬gations in excess of P50,000 but not over P150,000.
         No. 1 (f): Signs warrants and TCAA checks in excess of P50,000.
         No. 1 (g): Countersigns treasury warrants and TCAA checks in excess of P5,000 but not more than P50,000.
      3. The Assistant Secretary for Finance and Management:
         No. 4 (c): Signs treasury warrants and TCAA checks in payment of financial obligations in excess of P5,000 but not more than P50,000.
         No. 4 (d): Countersigns TCAA checks and treasury warrants not exceeding P5,000.
         No. 4 (e): Deletion of the entire original state¬ment; instead, the following authority is delegated: “Signs the Advice of Countersigned treasury warrants and TCAA checks.”
         N. The Cashier III:
         No. 1: Signs treasury warrants and TCAA checks not in excess of PS,000. (In his absence, Cashier II is authorized to sign this).
         No. 2: Initials or certifies Advice of Treasury warrants and TCAA checks. (In his absence, Cashier II is authorized to do this).
   2. In addition to the duties under the aforementioned Order, the following duties are assigned to the Deputy Minister as indicated below:
      1. Deputy Minister (In charge of matters with regional components, Planning and Sports)
         1. Signs letter endorsements to SEC regarding Articles of Incorporation and By-Laws
         2. Signs communications/endorsements to Regional Directors or Division Superintendents regarding complaints on personnel and official matters
         3. Approves requests for change or correction of names in all student records
      2. Deputy Minister (In charge of Personnel and Related Matters):
         In case the Deputy Minister in charge of PDIMO, BEE, etc. is out of town:
         1. Signs treasury warrants and TCAA checks in excess of P50,000.
         2. Countersigns treasury warrants and TCAA checks in excess of P5,000 but not more than P50,000.
         3. Approves the plantilla of personnel
         4. Approves TEV for more than five days but not to exceed 30 days
         5. Approves payrolls
         6. Signs certificate No. 3 of General Vouchers and certificate No. 5 of Disbursement Vouchers partic¬ularly for salaries, terminal leaves (vacation and sick leave), retirement and cash advance in excess of P30,000 but not over P150,000.
   3. To be signed by the Ministry Chief Accountant or in her absence, the Ministry Asst. Chief Accountant:
      1. Certifies availability of funds; Request of Obligation of Allotment (ROA); Sub-Allotment Advice (S.A.A.); Requisition and Issue Voucher (RIV); Request to Fiscal Agency; Appointments; Purchase Orders (F.O.); Disbursement Vouchers; Payrolls and other related matters.
      2. Certificate No. 3 of Stock Issue and Charge Receipt; as Witness to Contracts; and Forms 133 and 199.
2. Any provisions of -MECS- Order No. 13, s. 1985 inconsistent here¬ with are hereby modified.

(SGD.) JAIME C. LAYA Minister
Reference: MECS Order; (No, 13, s. 1985) and Office Order dated February 29, 1984
Allotment: 1-2—(D.O. 1-76)

To be indicated in the Perpetual Index under the following subjects:
AMENDMENT
APPOINTMENT, EMPLOYMENT, REAPPOINTMENT
CHANGE
CORRESPONDENCE
LEAVES
OFFICIALS
PERMIT
POLICY
RULES S REGULATIONS
TRAVEL

DO_s1985_47