To: Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services, Centers and Heads of Units
Regional Directors
Schools Division/City Superintendents
Heads, Public and Private Elementary and Secondary Schools
All Others Concerned

1. Acting on the National Economic and Development Authority (NEDA)-Board’s confirmation of the approval of the Public-Private Partnership (PPP) for School Infrastructure Project Phase II (PSIP-II), the Department of Education (DepEd), hereby creates an inter-agency Pre-qualification, Bids and Awards Committee (PBAC) with the following compositions:
   Chairperson: Undersecretary Francisco M. Varela, DepEd
   Secretary: Assistant Secretary Tonisito M.C. Umali, DepEd
   Members: Assistant Secretary Jesus L.R. Mateo, DepEd
   Assistant Secretary Maria Catalina E. Cabral
   Director Judy F. Sese (Alternate), DPWH
   Engr. Oliver R. Hernandez, DepEd
   Observers: Executive Director Cosette V. Canilao, Public Private Partnership Center of the Philippines
   Representatives: Ateneo School of Government (ASoG)
   Office of the Solicitor General
   Commission on Audit (COA)
   Office of the Resident Ombudsman
2. The PBAC shall be responsible for all aspects of the procurement process for the PSIP-II, pursuant to the provisions of Republic Act (RA) No. 6957, as amended by RA No. 7718, and its Implementing Rules and Regulations (IRR). It shall perform the following functions:
   1. review and issue the Invitation Documents and Bidding Documents for the PSIP-II;
   2. conduct Pre-Procurement and Pre-Bid Conferences;
   3. undertake the Pre-qualification of the Prospective Bidders;
   4. receive and open the bids from Pre-qualified Bidders; and
   5. evaluate the bids, select the winning bidder, undertake the post- Qualification and recommend the acceptance and award of the Contract.
3. A quorum of the PBAC shall be composed of a simple majority of all voting members of the Committee. The Chairman shall vote only in case of a tie.
4. To aid the PBAC in the performance of its responsibilities, a Technical Working Group (TWG) is hereby created with the following members:
   Engr. Antonia M. Alhambra, DepEd
   Engr. Glenn F. Orteza, DepEd
   Engr. Raymund U. Alcazar, DepEd
   Engr. Michael Timajo, DepEd
   Arch. Nathaniel Mendoza, DepEd
   Atty. Arthur Tantuan, DepEd Adviser
   Engr. Wilfredo Lopez, DPWH Bureau of Design
   Engr. Francis Raphael C. Elum, DPWH Adviser
   Ms. Amelia S. De la Rosa, DPWH Adviser
   Ms. Feroisa F.T. Concordia, PPP Center
   Mr. Mark Andrew V. Nimeno, PPP Center
   Atty. Noelle Riza D. Castillo, PPP Center
   Engr. Nelia G. Granadillos, DOLE-OSHC
5. The TWG shall provide assistance to PBAC in terms of technical, financial and legal aspects of the PSIP-II procurement. It shall have the following responsibilities:
   1. assist the PBAC in the preparation of the bidding documents, ensuring that the same property reflects the requirements of the PSIP-II and that these conform to the standards set forth by RA No. 6957, as amended by RA No. 7718, and its IRRs;
   2. assist the PBAC in the conduct of pre-qualification of prospective bidders;
   3. assist the PBAC in the evaluation of bids and prepare the accompanying reports for the PBACs consideration and approval;
   4. assist the PBAC in the conduct of post-qualification activities and prepare the post-qualification summary report for the PBAC’s approval;
   5. assist the PBAC and the PBAC Secretariat in preparing the resolution recommending award; and
   6. provide utmost priority to PBAC assignments over all other duties and responsibilities, until the requirements for the procurement at hand are completed.
6. The DepEd-Procurement Service (PS) shall designate a Secretariat, which shall serve as the main support unit of the PBAC for PSIP-II procurement. The PBAC Secretariat shall perform the following functions:
   1. provide administrative support to the PBAC;
   2. organize and make all necessary arrangements for the PBAC meetings;
   3. prepare minutes of the PBAC meetings;
   4. take custody of procurement documents and be responsible for the sale and distribution of bidding documents to prospective bidders;
   5. assist in managing the procurement processes;
   6. monitor procurement activities and milestones for proper reporting to relevant agencies, when required;
   7. make arrangements for the pre-procurement and pre-bid conferences and bid openings; and
   8. be the central channel of communications for PBAC with the PSIP-II Project Management Office (PMO), other line agencies, providers of goods, civil works and consulting services, and the general public.
7. Immediate dissemination of and strict compliance with this Order is directed.

Reference:
None

To be indicated in the Perpetual Index under the following subjects:
BIDS & AWARDS
COMMITTEE
OFFICIALS
PROCUREMENT
PROJECTS

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